Purpose

The Collegiate Career Services Association of Colorado and Wyoming, a Colorado non-profit, (hereafter known as CCSA) is a professional association composed of career development professionals employed at higher education institutions in Colorado and Wyoming. It is dedicated to: (i) establishing and promoting a forum for sharing information and ideas; (ii) fostering the professional development of its participants; (iii) being pro-active and responsive on issues and incidents impacting the career development profession and CCSA members and their professional staff; (iv) self-monitoring to ensure that professional and ethical procedures are followed in the members' career services offices; (v) acting as a conduit for the transmittal of ideas and concerns to regional and national associations such as the Mountain Pacific Association of Colleges and Employers and the National Association of Colleges and Employers; and (vi) acting as a coordinating body for collective career development activities and communications with students and employers.

Membership

A. Membership in CCSA is institutional and is limited to any career services or career development office in a public or private, non-profit, higher education institution in Colorado or Wyoming that offers post-secondary degrees, and which has fully paid its CCSA membership dues. Any such college or university may have more than one career services or career development office as a member of CCSA. For purposes of qualifying for membership, a career services or career development office shall mean a departmental office at a qualifying college or university that has a dedicated career services function that provides (a) career counseling and career planning and assessment services, (b) job and/or internship search assistance, and (c) employer recruitment services.

B. Any individual career services professional who (a) is employed by a member or is affiliated with that member and employed by the member's institution, (b) is engaged in career counseling and career planning and assessment services, job and/or internship search assistance, or employer recruitment services, and (c) is designated in writing by the member as an approved participant, may participate in CCSA activities. It shall be the responsibility of each member to maintain a current list of its approved participants and to deliver such list to CCSA's president or the president's designee upon the president's written request.

C. . All applications for membership shall be submitted in writing and shall be reviewed and either approved or denied by an executive committee of CCSA comprised of the president, vice president/president/elect, and treasurer.

D. Notwithstanding the provisions of this section on membership in CCSA, all CCSA institutional members as of September 1, 2011 shall continue to qualify for membership in CCSA.

President

The president provides leadership and represents CCSA. The president's responsibilities are to conduct meetings, set agendas (including one professional development activity during the term of office), maintain the CCSA historical file, and provide new members with access to the information on the CCSA website and listserv. The president may also delegate a member(s) to represent CCSA to other organizations. The president will be one of the authorized signers on the CCSA bank account along with the treasurer and act on behalf of the treasurer in his/her absence. The president shall serve a one-year term, which commences one year after serving as vice-president/president-elect at the conclusion of the spring meeting. All contacts for facilities for meetings must be reviewed and approved by the president and treasurer.

Vice President/President Elect

The vice-president/president-elect, elected by the membership, assumes all duties of the president in his/her absence or inability to serve, acts as secretary by recording and distributing meeting minutes and updating membership lists, and becomes president automatically after serving one year as vice-president/president-elect.

Treasurer

The treasurer is responsible for all monetary transactions of CCSA including collecting dues, issuing receipts upon request, and maintaining a current and accurate list of paid members. The distribution of CCSA funds in excess of $100 must be approved through the majority vote of the membership or the agreement of the president and treasurer. The treasurer shall keep an accurate and complete record of all financial transactions and give a financial report at the fall and spring meetings. The treasurer is elected for a two-year term and he/she may serve consecutive terms. The treasurer will bill the director of the Career Services office of each college/university member, sending the director a form to complete which lists the members from their particular institution. The treasurer will inform the person who adds/deletes members from the listserv so he/she can update the listserv. The treasurer is authorized to terminate the membership of all individual members from any member institution that is delinquent in payment of CCSA dues. Delinquency is defined as non-payment of all membership dues 60 days after written notification. All contracts for facilities for meetings must be reviewed and approved by the president and treasurer.

Technology Manager

The technology manager is responsible for all website, social media, and other online technology for CCSA. This position will support the members, officers, and approved participants by posting relevant information on the CCSA website, including, but not limited to: member updates, meeting agendas and minutes, upcoming meeting information, speaker presentations, and updated CCSA information. The technology manager will also maintain CCSA's online communication system and oversee its online Career Fair calendar.

The technology manager is elected for a two-year term, and he/she may serve consecutive terms. The technology manager shall possess computer and information technology skills sufficient to carry out the technical responsibilities described above, including, but not limited to knowledge of web page markup language such as HTML and the ability to use web editing software.

Dues

The dues for each member institution with five or less approved participants shall be $50 per year, and $100 per year for each member institution with six or more approved participants. The CCSA fiscal year is from September 1 to August 31.

Voting and Elections

Each approved participant of a member has one vote, and all members are encouraged to involve as many of such participants in the voting as possible. Voting may be conducted either in person at a meeting or electronically.

The election of the vice-president/president-elect is held at each spring meeting. The election of the treasurer is held every two years at the spring meeting. An approved participant shall be nominated for an elected position by a confidential ballot, and a confidential ballot shall be used to hold the election of officers.

If the president should resign, or is in any way incapable of serving his/her term, the vice-president/president-elect will complete the term as president, and an election will be held for a new vice-president/president-elect. The new president, in his or her discretion, shall determine whether such election will be held promptly by electronic vote or at the next scheduled meeting.

Meetings

Meetings are held two times a year: fall and spring. Other meetings may be scheduled as needed. If a member or guest indicates that he/she will attend a sponsored meeting or event but is a no-show or late cancellation (as defined as less than 48 hours' notice or according to criteria on registration materials), then the member shall pay the cost of the registration. In addition, the member will be liable for their invited guest's registration fee if the guest does not show or cancels late.

Bylaws

Any proposed change in the by-laws shall be presented to the membership at least 21 calendar days prior to any scheduled CCSA meeting, at which meeting the change will be discussed and voted on as an item of business. Votes may be cast by approved participants present at the meeting and by approved participants who do not attend the meeting and elect to vote electronically. Any proposed change in the by-laws shall be passed only by a majority vote.

Updated May 2012

 

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